Transparency Seal

National Budget Circular 542

National Budget Circular 542, issued by the Department of Budget and Management on August 29, 2012, reiterates compliance with Section 93 of the General Appropriations Act of FY2012. Section 93 is the Transparency Seal provision, to wit:

Sec. 93. Transparency Seal. To enhance transparency and enforce accountability, all national government agencies shall maintain a transparency seal on their official websites. The transparency seal shall contain the following information: (i) the agency’s mandates and functions, names of its officials with their position and designation, and contact information; (ii) annual reports, as required under National Budget Circular Nos. 507 and 507-A dated January 31, 2007 and June 12, 2007, respectively, for the last three (3) years; (iii) their respective approved budgets and corresponding targets immediately upon approval of this Act; (iv) major programs and projects categorized in accordance with the five key results areas under E.O. No. 43, s. 2011; (v) the program/projects beneficiaries as identified in the applicable special provisions; (vi) status of implementation and program/project evaluation and/or assessment reports; and (vii) annual procurement plan, contracts awarded and the name of contractors/suppliers/consultants.
The respective heads of the agencies shall be responsible for ensuring compliance with this section.

A Transparency Seal, prominently displayed on the main page of the website of a particular government agency, is a certificate that it has complied with the requirements of Section 93. This Seal links to a page within the agency’s website which contains an index of downloadable items of each of the above-mentioned documents.

Symbolism

A pearl buried inside a tightly-shut shell is practically worthless. Government information is a pearl, meant to be shared with the public in order to maximize its inherent value. The Transparency Seal, depicted by a pearl shining out of an open shell, is a symbol of a policy shift towards openness in access to government information. On the one hand, it hopes to inspire Filipinos in the civil service to be more open to citizen engagement; on the other, to invite the Filipino citizenry to exercise their right to participate in governance.
This initiative is envisioned as a step in the right direction towards solidifying the position of the Philippines as the Pearl of the Orient – a shining example for democratic virtue in the region.

  1. The agency’s mandate and functions, contact information of its officials
  1. Mandate and Function
  2. Positions, Designations and Contact Information
  3. ASCOT Organizational Structure
  4. College Officials

NOTE: Please click the tab to select the year.

2017
PRE-CONSULTATION MEETING ON ASCOT PROPOSED BUDGET FOR ACADEMIC YEAR 2017new

II. Annual Financial Reports

FAR No. 1 – Statement of Appropriations, Allotment, Obligations, Disbursements and Balances – Current Year Appropriations

2017: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarternew

FAR No. 1-A – Statement of Appropriations, Allotment, Obligations, Disbursements and Balances by Object of Expenditures – Continuing Appropriations

2017: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarternew

FAR No. 1-B – List of Allotments and Sub-Allotments – Current Year Appropriations

2017: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarternew

FAR No. 2 – Statement of Approved Budget, Utilizations, Disbursements

2017: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarternew

FAR No. 2-A – Statement of Approved Budget, Utilizations, Disbursements and Balances by Object of Expenditure

2017: 4th Quarter | 3rd Quarter | 2nd Quarter | 2nd Quarter | 1st Quarternew

FAR No. 3 – Aging of Due and Demandable Obligations

FAR No. 4 – Monthly Report of Disbursements

2017: Maynew| April|March|February|January

FAR No. 5 – Quarterly Report of Revenue and Other Receipts

2017: 4th Quarter | 3rd Quarter | 2nd Quarter |1st Quarternew

BAR No. 1 – Quarterly Physical Report of Operations

2017: 1st Quarternew

Summary Performance Monitoring Report

2017: Maynew|April | March

III. DBM Approved Budget and Targets

General Appropriations Act, FY 2017new

IV. Projects, Programs and Activities, Beneficiaries, and Status of Implementation

V. Annual Procurement Plan

Annual Procurement Plan, FY 2017new

VI. ASCOT PBB Accomplishment

VII. System of Ranking Delivery Units and Individuals

VIII. Quality Management System Certified by international certifying body or Agency Operations Manual

  1. Operations Manual
  2. Records Management Manual (BOT Approved – BOT Resolution No. 56 s. 2016)
  3. Organizational Structure (BOT Approved – BOT Resolution No. 38 s. 2016)
  4. OJT Abroad Manual (BOT Approved – BOT Resolution No. 48 s. 2016
  5. Library Operations Manual (BOT Approved – BOT Resolution No. 57 s. 2016)
  6. IGP Manual – BOT Approved – BOT Resolution No. 7 s. 2017
  7. Guidelines on Working Days and Hours (BOT Approved – BOT Resolution No. 37 s. 2016)
  8. Faculty Manual (On-going Review)
  9. Faculty and Staff Development Guidelines (BOT Approved – BOT Resolution No. 26 s. 2016)
  10. Research Manual – BOT Approved – BOT Resolution No. 5 s. 2017
  11. Extension Manual – BOT Approved – BOT Resolution No. 6 s. 2017
  12. Administrative Manual (On-going Review)
  13. College Code (On-going Revisions)
  14. Strategic Development Plan FY 2016-2020 – ISO 9001 Aligned Documents
  15. Strategic Performance Management System (SPMS) – ISO 9001 Aligned Documents
  16. ASCOT Approved Quality Manual – ISO 9001 Aligned Documents
    • ISO 9001 Aligned Documents
  17. Procedures and Work Instructions Manual(On-going Review) – ISO 9001 Aligned Documents


2016

PRE-CONSULTATION MEETING ON ASCOT PROPOSED BUDGET FOR ACADEMIC YEAR 2017new

II. Annual Financial Reports

FAR No. 1 – Statement of Appropriations, Allotment, Obligations, Disbursements and Balances – Current Year Appropriations

2016: 4th Quarternew | 3rd Quarter | 2nd Quarter | 1st Quarter

FAR No. 1-A – Statement of Appropriations, Allotment, Obligations, Disbursements and Balances by Object of Expenditures – Continuing Appropriations

2016: 4th Quarternew | 3rd Quarter | 2nd Quarter | 1st Quarter

FAR No. 1-B – List of Allotments and Sub-Allotments – Current Year Appropriations

2016: 4thd Quarternew | 3rd Quarter | 2nd Quarter | 1st Quarter

FAR No. 2 – Statement of Approved Budget, Utilizations, Disbursements

2016: 4th Quarternew | 3rd Quarter | 2nd Quarter | 1st Quarter

FAR No. 2-A – Statement of Approved Budget, Utilizations, Disbursements and Balances by Object of Expenditure

2016: 4th Quarternew | 3rd Quarter | 2nd Quarter | 2nd Quarter | 1st Quarter

FAR No. 3 – Aging of Due and Demandable Obligations

2016: 4th Quarternew

FAR No. 4 – Monthly Report of Disbursements

2016: 4th Quarternew | 3rd Quarter | 2nd Quarter | 1st Quarter

FAR No. 5 – Quarterly Report of Revenue and Other Receipts

2016: 4th Quarternew | 3rd Quarter | 2nd Quarter |1st Quarter

BAR No. 1 – Quarterly Physical Report of Operations

2016: 4th Quarternew

III. DBM Approved Budget and Targets

General Appropriations Act, FY 2016new

IV. Projects, Programs and Activities, Beneficiaries, and Status of Implementation

Major Programs and Projects /Implementation (Accomplishment) CY 2016new

V. Annual Procurement Plan 2016

Annual Procument Plan 2016
Annual Procurement Plan-CSE for 2016

FY 2017 Financial Plannew

BED No. 1
BED No. 2
BED No. 3

VI. ASCOT PBB Accomplishments

DBM Letternew
MARC-1new
MARC-2new

VII. System of Ranking Delivery Units and Individuals


System of Ranking Delivery Units and Individualsnew
Ageing Cash Advances

VIII. Quality Management System Certified by international certifying body or Agency Operations Manual

  1. Operations Manual
  2. Records Management Manual (BOT Approved – BOT Res No 56 s 2016)
  3. Organizational Structure (BOT Approved – BOT Res No 38 s 2016)
  4. OJT Abroad Manual (BOT Approved – BOT Res No 48 s 2016
  5. Library Operations Manual (BOT Approved – BOT Res No 57 s 2016)
  6. IGP Manual (for BOT Approval on March 13, 2017)
  7. Guidelines on Working Days and Hours (BOT Approved – BOT Res No. 37 s 2016)
  8. Faculty Manual (On-going Review)
  9. FACULTY AND STAFF DEVELOPMENT GUIDELINES (BOT Approved – BOT Res 26 s 2016)
  10. Research Manual (for BOT Approval on March 13, 2017)
  11. Extension Manual (for BOT Approval on March 13, 2017)
  12. Administrative Manual (On-going Review)
  13. PROCEDURES AND WORK INSTRUCTIONS MANUAL
    (On-going Review)
  14. College Code (On-going Revisions)

2015

  • Annual Report
    1. General Appropriations Act FY 2015
    2. Financial Accountability Reports
    3. d.1 FY 2015 (Last Quarter)new
          d.2.1.a FAR No. 1 | Statement of Appropriations, Allotments, Obligations, Disbursement and Balances
          d.2.1.b FAR No. 1 | Statement of Appropriations, Allotments, Obligations, Disbursement and Balances
          d.2.1.c FAR No. 1 | Statement of Appropriations, Allotments, Obligations, Disbursement and Balances
          d.2.1.d FAR No. 1 | Statement of Appropriations, Allotments, Obligations, Disbursement and Balances
          d.2.1.e FAR No. 1-A | Statement of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditures
          d.2.1.f FAR No. 1-A | Statement of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditures
          d.2.1.g FAR No. 1-A | Statement of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditures
          d.2.2 FAR No. 1-B | List of Allotment and Sub-Allotments
          d.2.3 FAR No. 2 | Statement of Approved Budget, Utilizations, Disbursements and Balances
          d.2.3 FAR No. 2 | Statement of Approved Budget, Utilizations, Disbursements and Balances
          d.2.4 FAR No. 2-A | Summary of Approved Budget, Utilizations, Disbursements and Balances by Object of Expenditures
          d.2.4 FAR No. 2-A | Summary of Approved Budget, Utilizations, Disbursements and Balances by Object of Expenditures
          d.2.5 FAR No. 3 | Aging of Due and Demandable Obligations
          d.2.5 FAR No. 4 | Monthly Report of Disbursements
          d.2.6 FAR No. 5 | Quarterly Report of Revenue and Other Receipts
          d.2.7.0 BAR 1 | Quarterly Physical Report of Operation
          d.2.7.1 BAR 1 | Quarterly Physical Report of Operation
          d.2.7.2 BAR 1 | Quarterly Physical Report of Operation
          d.2.12 Complete Scanned Copies of Last Quarter

      c.2 FY 2015 (Third Quarter)
          c.2.1.a FAR No. 1 | Statement of Appropriations, Allotments, Obligations, Disbursement and Balances
          c.2.1.b FAR No. 1-A | Statement of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditures
          c.2.1.c FAR No. 1-A cont…| Statement of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditures
          c.2.1.d FAR No. 1-A cont…| Statement of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditures
          c.2.2 FAR No. 1-B | List of Allotment and Sub-Allotments
          c.2.3 FAR No. 2 | Statement of Approved Budget, Utilizations, Disbursements and Balances
          c.2.4 FAR No. 2-A | Summary of Approved Budget, Utilizations, Disbursements and Balances by Object of Expenditures
          c.2.5 FAR No. 2-A cont… | Summary of Approved Budget, Utilizations, Disbursements and Balances by Object of Expenditures
          c.2.5 FAR No. 4 | Monthly Report of Disbursements
          c.2.6 FAR No. 5 | Quarterly Report of Revenue and Other Receipts
          c.2.7.0 BAR 1 | Quarterly Physical Report of Operation
          c.2.7.1 BAR 1 | Quarterly Physical Report of Operation
          c.2.7.2 BAR 1 | Quarterly Physical Report of Operation
          c.2.8 Quarterly Report of Revenue and Other Receipts
          c.2.9 Physical Plan
          c.2.10 Project Implementation
          c.2.11 Annual Procurement Plan
          c.2.12 Complete Scanned Copies of Third Quarter

      b.2 FY 2015 (Second Quarter)
          b.2.1.a FAR No. 1 | Statement of Appropriations, Allotments, Obligations, Disbursement and Balances
          b.2.1.b FAR No. 1-A | Statement of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditures
          b.2.1.c FAR No. 1-A cont…| Statement of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditures
          b.2.1.d FAR No. 1-A cont…| Statement of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditures
          b.2.2 FAR No. 1-B | List of Allotment and Sub-Allotments
          b.2.3 FAR No. 2 | Statement of Approved Budget, Utilizations, Disbursements and Balances
          b.2.4 FAR No. 2-A | Summary of Approved Budget, Utilizations, Disbursements and Balances by Object of Expenditures
          b.2.5 FAR No. 2-A cont… | Summary of Approved Budget, Utilizations, Disbursements and Balances by Object of Expenditures
          b.2.5 FAR No. 4 | Monthly Report of Disbursements
          b.2.6 FAR No. 5 | Quarterly Report of Revenue and Other Receipts
          b.2.7.0 BAR 1 | Quarterly Physical Report of Operation
          b.2.7.1 BAR 1 | Quarterly Physical Report of Operation
          b.2.7.2 BAR 1 | Quarterly Physical Report of Operation
          b.2.8 Quarterly Report of Revenue and Other Receipts
          b.2.9 Physical Plan
          b.2.10 Project Implementation
          b.2.11 Annual Procurement Plan
          b.2.12 Complete Scanned Copies of Second Quarter

      b.1 FY 2015 (First Quarter)
          b.1.1.a FAR No. 1 | Statement of Appropriations, Allotments, Obligations, Disbursement and Balances
          b.1.1.b FAR No. 1-A | Statement of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditures
          b.1.1.c FAR No. 1-A cont…| Statement of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditures
          b.1.1.d FAR No. 1-A cont…| Statement of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditures
          b.1.2 FAR No. 1-B | List of Allotment and Sub-Allotments
          b.1.3 FAR No. 2 | Statement of Approved Budget, Utilizations, Disbursements and Balances
          b.1.4 FAR No. 2-A | Summary of Approved Budget, Utilizations, Disbursements and Balances by Object of Expenditures
          b.1.5 FAR No. 3 | Aging of Due and Demandable Obligations
          b.1.5 FAR No. 4 | Monthly Report of Disbursements
          b.1.6 FAR No. 5 | Quarterly Report of Revenue and Other Receipts
          b.1.7.0 BAR 1 | Quarterly Physical Report of Operation
          b.1.7.1 BAR 1 | Quarterly Physical Report of Operation
          b.1.7.2 BAR 1 | Quarterly Physical Report of Operation
          b.1.8 Quarterly Report of Revenue and Other Receipts
          b.1.9 Physical Plan
          b.1.10 Project Implementation
          b.1.11 Annual Procurement Plan
          b.1.12 Complete Scanned Copies of First Quarter

    4. Management Accountability Report Card
    5. c.1 2014 MFO MFO Accountability Report Card (MARC-1)
      c.2 2014 MFO Good Governance Accountability Report (MARC-2)

    6. Annual Procurement Plannew
    7. d.1 Annual Procurement Plan for 2016
      d.2 Annual Procurement Plan-CSE for 2016
      d.3 Annual Procurement Plan for 2015
      d.4 Agency Procurement Compliance and Performance Indicator Self-Assessment Form

    8. Annual Report 2015
    9. System of Ranking Delivery Units and Individuals new
    10. e.1 Guidelines on PBB Ranking
      e.2 PBB Related Documents

    11. Projects, Programs and Activities, Beneficiaries, and Status of Implementationnew
    12. f.1 2015 Major Programs and Projects Targets/Implementation (Accomplishment)
      f.2 2015 Department Targets on Key Programs and Projects Targets (Accomplishment)

    13. Quality Management System Certified by international certifying body or Agency Operations Manual
    1. ASCOT Research Manual
    2. ASCOT Records Management Manual
    3. ASCOT Organizational Structure
    4. ASCOT OJT Abroad Manual
    5. ASCOT Library Operations Manual
    6. ASCOT IGP Manual
    7. ASCOT Guidelines on Working Days and Hours
    8. ASCOT Faculty Manual
    9. ASCOT FACULTY AND STAFF DEVELOPMENT GUIDELINES
    10. ASCOT Extension Manual
    11. ASCOT Administrative Manual
    12. ASCOT College Code

    2014 – 2010

  • Financial Accountability Reports (FARs)
    1. Statement of Allotment, Obligation and Balances
    2. a.1 FY 2014(First Quarter),(Second Quarter),(Third Quarter),(Fourth Quarter)new
      a.2 FY 2013
      a.3 FY 2012 and Oct-Dec 2012
      a.5 FY 2011
      a.6 FY 2010

    3. Disbursement and Income
    4. b.1 Disbursement
          b.1.1 FY 2014 (First Quarter),(Second Quarter),(Third Quarter),(Fourth Quarter)updated
          b.1.2 FY 2013
          b.1.3 FY 2012
          b.1.4 FY 2011
          b.1.5 FY 2010

      b.2 Income
          b.2.0 FY 2014 (First Quarter),(Second Quarter),(Third Quarter),(Fourth Quarter)updated
          b.2.1 FY 2013
          b.2.2 FY 2012
          b.2.3 FY 2011
          b.2.3 FY 2010

    5. Physical Plan
    6. c.1 FY 2014updated
      c.2 FY 2013
      c.3 FY 2012
      c.4 FY 2011
      c.5 FY 2010

    7. Financial Report of Operation
    8. d.1 FY 2014(First Quarter),(Second Quarter),(Third Quarter),(Fourth Quarter)new
      d.2
      FY 2013
      d.3 FY 2012
      d.4 FY 2011
      d.5 FY 2010

    9. Financial Accountability Reports
    10. e.1 FY 2014 (Fourth Quarter)new
          e.1.1.a FAR No. 1 | Statement of Appropriations, Allotments, Obligations, Disbursement and Balances
          e.1.1.b FAR No. 1-A | Statement of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditures
          e.1.2 FAR No. 1-B | List of Allotment and Sub-Allotments
          e.1.3 FAR No. 2 | Statement of Approved Budget, Utilizations, Disbursements and Balances
          e.1.4 FAR No. 2-A | Summary of Approved Budget, Utilizations, Disbursements and Balances by Object of Expenditures
          e.1.5 FAR No. 3 | Aging of Due and Demandable Obligations
          e.1.5 FAR No. 4 | Monthly Report of Disbursements
          e.1.6 FAR No. 5 | Quarterly Report of Revenue and Other Receipts
          e.1.7 Quarterly Report of Income
          e.1.8 Financial Report of Operation
          e.1.9 Quarterly Report of Revenue and Other Receipts
          e.1.10 Physical Plan
          e.1.11 Project Implementation
          e.1.12 Complete Scanned Copies of Fourth Quarter

      e.2 FY 2014 (Third Quarter)new
          e.2.1.a FAR No. 1 | Statement of Appropriations, Allotments, Obligations, Disbursement and Balances
          e.2.1.b FAR No. 1-A | Statement of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditures
          e.2.2 FAR No. 1-B | List of Allotment and Sub-Allotments
          e.2.3 FAR No. 2 | Statement of Approved Budget, Utilizations, Disbursements and Balances
          e.2.4 FAR No. 2-A | Summary of Approved Budget, Utilizations, Disbursements and Balances by Object of Expenditures
          e.2.5 FAR No. 3 | Aging of Due and Demandable Obligations
          e.2.5 FAR No. 4 | Monthly Report of Disbursements
          e.2.6 FAR No. 5 | Quarterly Report of Revenue and Other Receipts
          e.2.7 Quarterly Report of Income
          e.2.8 Quarterly Physical Report of Operation
          e.2.9 Quarterly Report of Revenue and Other Receipts
          e.2.10 Complete Scanned Copies of Third Quarter

      e.3 FY 2014 (Second Quarter)
          e.3.1 Statement of Appropriations, Obligations, Disbursement and Balances
          e.3.2 List of ABM/SARO/Sub-Allotment Release Orders
          e.3.3 Detailed Statement of Current Year’s Obligations, Disbursement and Unpaid Obligations
          e.3.4 Summary of Prior Years Obligations and Unpaid Prior Years Obligations
          e.4.5 Complete Scanned Copies of Second Quarter

      e.4 FY 2014 (First Quarter)
          e.4.1 Statement of Appropriations, Obligations, Disbursement and Balances
          e.4.2 List of ABM/SARO/Sub-Allotment Release Orders
          e.4.3 Detailed Statement of Current Year’s Obligations, Disbursement and Unpaid Obligations
          e.4.4 Summary of Prior Years Obligations and Unpaid Prior Years Obligations
          e.4.5 Complete Scanned Copies of First Quarter

      e.5 FY 2013
          e.5.1 Statement of Appropriations, Obligations, Disbursement and Balances
          e.5.2 List of ABM/SARO/Sub-Allotment Release Orders
          e.5.3 Detailed Statement of Current Year’s Obligations, Disbursement and Unpaid Obligations
          e.5.4 Summary of Prior Years Obligations and Unpaid Prior Years Obligations

    11. Annual Report
    12. f.1 FY 2014new
      f.2 FY 2013
      f.3 FY 2012
      f.4 FY 2011
      f.5 FY 2010

  • ASCOT Approved Budget
    1. ASCOT Approved Budget
    2.     a.1 FY 2014new
          a.2 FY 2013
          a.3 FY 2012
          a.4 FY 2011
          a.5 FY 2010

    3. Corresponding Targets
    4.     a.1 Annex 3 Form A Page 1: Department Performance Targets
          a.2 Annex 3 Form A Page 2: Department Performance Targets
          a.3 Annex 4 Form A: Details of Bureau/Office Performance Indicators and Targets
          a.4 Annex 5 Form B: Department Target of Key Programs and Project Targets

  • Major program projects categorized in accordance with the five key result areas under EO No. 43. s.2011
    1. Major Projects 2014 (First Quarter), (Second Quarter),(Third Quarter)(Fourth Quarter)new
    2. Major Projects 2013

  • Citizen Charter

  • Program/Project beneficiaries as identified in Special Provisions in the Agency Budget (not applicable)
  • Status of implementation and program evaluation and/or assessment reports
    1. Major Projects Implementation 2013new
    2. Research
    3. Extension

  • Annual Procurement Plan, Contract awarded and the name of contractor, suppliers and consultants
    1. Annual Procurement Plan
    2.     a.1 FY 2014
          a.2 FY 2013
          a.3 FY 2012
          a.4 FY 2011

    3. Contracts awarded and the name of contractor, suppliers, consultants
    4. Contract Agreement
    5. Notice of Awardnew
    6. Notice to Proceednew

  • Ageing of Cash Advances

  • Certifications of Compliance
    1. Transparency Seal
    2. PhilGEPS Postingupdated
    3. ARTA Compliance
    4. SALN , SALN 2012, SALN 2013new

  • Others
    1. Schedules of Fees and Charges AY 2012-2013
    2. Invitation to Bid and Request for Quotation
    3. Accountability Report Card
    4.    c.1 MFO Accountability Report Card (MARC-1) 2012, 2013new
         c.2 Good Governance Accountability Report Card 2012, 2013new

    5. Budget Accountability Report
    6.    d.1 BAR 1
         d.2 BAR 2
         d.3 BAR 3
         d.4 BAR 4

    7. Complete Lists of Scanned Financial Report
    8.    e.1 First Quarter 2014
         e.2 Second Quarter 2014
         e.3 Third Quarter 2014
         e.3 Quarter Ending 2014new

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